Ecwid by Lightspeed Integration

Overview

Merchants who have an online store with Ecwid by Lightspeed can use the Order Desk Ecwid by Lightspeed integration to automatically import orders into Order Desk. This guide will go over the Ecwid by Lightspeed Integration Settings.

Setup

To connect to Ecwid by Lightspeed, click on the Manage Integrations link in the left sidebar and under the Shopping Cart tab find and enable the Ecwid by Lightspeed integration.

Alternatively, search for Ecwid by Lightspeed from the available integration search:

Once enabled, click the Connect To Ecwid by Lightspeed button to complete the connection. You will be prompted to login to Ecwid by Lightspeed from here.

Please note that Order Desk isn’t able to help find or reset your credentials, as they can only be provided by Ecwid by Lightspeed.

Settings

Instant Download

Enable Instant Download for your Ecwid by Lightspeed orders to import into Order Desk as they are placed.

Backup Check Schedule

The backup check schedule is a scheduled appointment to check Ecwid by Lightspeed for any new orders. If instant download is enabled, the backup check schedule will run in the background in case any orders were  not downloaded when they were placed. This can happen if an order status is initially incomplete or not paid. The instant download will not be able to pull those orders in immediately, but the backup check will find them after the status is updated.

If instant download is disabled, the backup check schedule can be used to pull in orders on the schedule you select instead.

Payment Status

Choose the Payment Status of the orders that you want to be brought into Order Desk.

Fulfillment Status

Choose the Fulfillment Status of the orders that you want to be brought into Order Desk.

Folder for New Orders

Choose the folder where you would like your new Ecwid by Lightspeed orders to be added to as they are downloaded. Default folders in Order Desk are New, Prepared, Closed and Canceled, however, you can create your own custom folders. For more information on working with folders, see our Getting Started guide.

Sync Tracking Numbers

If the Sync Tracking Numbers setting is enabled, Order Desk will send the shipment information back to Ecwid by Lightspeed automatically and update the orders there.

If disabled, tracking and fulfillment details will not be sent back to Ecwid by Lightspeed. If you prefer, you can send a shipment notification email from Order Desk to your customers, but your orders in Ecwid by Lightspeed will need to be closed another way.

Sync Inventory

If you want Order Desk to sync your inventory availability back to Ecwid by Lightspeed, enable the Sync Inventory setting. As inventory counts are updated here, Order Desk will send those numbers back over to Ecwid by Lightspeed to update your product availability there.

Inventory Location Filter

If you only want to download specific orders, you can use the Inventory Location Filter field to specify which ones you want. Enter multiple locations separated by a comma.

The inventory location name must match exactly as it is on your inventory items in Order Desk. When importing new orders from Ecwid by Lightspeed, Order Desk will look at the SKUs on the items and compare to the SKUs in your inventory here. Any orders with items for a location that isn't listed in this field will not be imported.

For this to work, your inventory must be added to Order Desk. The inventory Location should be set on each item. For details, please see How to Add Inventory and How to Store Extra Item Details.

Order Prefix

If you need your order numbers from Ecwid by Lightspeed to have a prefix added to them, you can set the prefix here.

As an example, order #1234 with the prefix EC- will come into Order Desk as order #EC-1234.

Country Filter

If you only want to import orders being shipped to certain countries, set the two digit country abbreviations in the country filter with multiple countries separated by a comma. For example, if you only want to import orders for the United States and Canada, add US, CA to this field. Any country not listed will be skipped.

Leave this filter empty if you want to import all orders regardless of the shipping country.

Manually Import Orders

Orders will automatically begin to download from Ecwid by Lightspeed when the integration is enabled, but if you need to pull in any older orders, you can do so with the Manually Import Orders button.

Ecwid has a limit that only allows 100 orders per page to be manually pulled. If you need to import a large number of orders, you can set the Orders Per Page to 100, then set your Record Offset to 100 and click on the Manually Import Orders button. After pulling in the orders, if you have more that need to be imported, change the Record Offset to 200, then 300, etc., until all of your orders have been imported.

If you don't have as many orders to pull in, you can set a smaller number of Orders Per Page, such as the default 50, and set your Record Offset to the same number. If more need to be imported, double your Record Offset number and continue importing until all of your orders have come into Order Desk.

Manually Import Inventory Items

Order Desk can import all of your inventory items from Ecwid by Lightspeed. To do this, click on the Import Inventory Items Now button.

Once imported, you can manage your inventory from Order Desk and add extra details to your items, among other features. If you would like to know more details about the inventory features available to you in Order Desk, please read our Inventory Items guide.