How to Add Store Users and Permissions

Overview

You can add additional users to your Order Desk stores. This can be useful if you have employees or vendors who may need access to order information in your store.

Because you may not want your store users to see all of the details available in your account, we have provided a few permissions options as well as the ability to use custom CSS for further modification of the views and access each of your store users has.

Add Store Users

To add a new store user, click on Store Users under Settings in the left sidebar.

Under Add Store User, enter the email address for the person you want to give access to your store. Click Continue.

Users Who Don't Already Have an Order Desk Account

If the email address you add has not had a user account set up in Order Desk before, you will be taken to the Create User and Permissions page:

Add the user's name and make sure their email address is accurate as this will be their login.

A temporary password is supplied, as is the option to Send Email With Temporary Password. Keep this option selected if you want Order Desk to email the temporary password to your new store user, or uncheck it if you want to provide the password to them another way.

When they first login, they will be prompted to change their password. They can also update their user details, see what stores they have access to and set up Two-Factor Authentication (2FA).

If for any reason they don't get or remember their temporary password, as long as the email address is accurate, they can request a new password from the login page:

If the email address wasn't right, you can remove it from your store and add the correct email address as a new user instead.

Add Users to Multiple Stores

If you have a user you want to add to multiple stores on your account, click the link in the yellow box at the bottom of the screen.

When you click this link, you'll get an option to Create User On Other Stores. This will show you other stores on your account they can be added to at the same time. Select which stores you want them added to, then click Add User.

Users Who Already Have an Order Desk Account

If the email address you add has already been used to create a user account for another store, you will be taken directly to the User Details and Permissions page:

Edit User Permissions

You can edit the permissions you want to give this user from the Add User To Store page in the previous step, or if you ever need to come back in and adjust them, click on Edit Permissions to the right the user on your Store Users page.

All permissions are set to ON by default.

If you are giving a vendor access to your account, you may want to set View Dashboard, Delete Orders, Manage Users, Manage Settings and Manage Integrations to OFF. With these permissions, they will only able to edit orders in your store.

More Options with Custom CSS

If you want even more control over the views and access your store users have, you can use custom CSS.

To do this, name the Custom User Class for each store user. In this example, we'll use "vendor" as the custom user class.

To add your custom CSS, navigate to your Store Settings page and click on the Custom CSS tab.

You can now edit the views of users where "vendor" is the custom user class set in their permissions.

In this example, let's say that these users should not be able to see the Reports and Add Shipments pages, accessible from the Tools menu, nor do we want them to access the entire Account menu:

To block a user's view of these pages, add this code to the Custom CSS in Store Settings:

body.userclass-vendor .od-menu-reports {
      display: none;
}
body.userclass-vendor .od-menu-add-shipments {
      display: none;
}
body.userclass-vendor .od-menu-account {
      display: none;
}

With this custom CSS, now a user with "vendor" for the custom user class will have a customized sidebar view when signed into your store. They will not be able to see Reports or Add Shipments under Tools, nor will they see the entire Account menu:

Please be aware that using CSS to hide certain links from view is doing just that—hiding the link. The hidden pages are still accessible to the user if they know where to find the source code of the app.

Regular user permissions do fully remove access to certain areas of the app for specified users.

Remove Store Users

To remove a store user, from the Store Users page, click on Remove Access next to the user name: